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e-Catalog Documentation

User (Bookseller) E-Catalog User Guide

1. Introduction

2. Creating a Personal e-Catalog

3. Amending a Personal e-Catalog

4. Deleting a Personal e-Catalog

5. Viewing a Personal e-Catalog

6. Viewing a Publisher e-Catalog

     

Introduction

    1. Background
    2. PubEasy is the Internet based ordering and inquiry system for booksellers and 
      their suppliers. PubEasy offers booksellers with a PubEasy password the ability 
      to place and track orders and answer inquiries related to the availability, title and 
      price of products.

    3. Purpose
    • Create catalogs of frequently ordered titles
    • Create catalogs of best selling products
    • Create catalogs of titles by subject or author

Creating a Personal e-Catalog

    To create a Personal e-Catalog follow the instructions below.

    1. Define the name of the e-Catalog

    To define the catalog name:

  1. Click on "e-Catalogs" in the Main Menu.
  2. Click on "Create & Edit My e-Catalogs" in the subsequent menu.
  3. Enter a name for the catalog together with an optional date range. If no date range is 
    entered, the entire catalog is available for viewing from the moment it is created. Otherwise, 
    the catalog can only be viewed between the dates entered.
  4. Click on the "Create New e-Catalog" link to validate the information you have specified. 
    Please note that a catalog must obtain at least one product in order to exist. If you exit 
    PubEasy prior to adding a product, the catalog is lost.

    From the next screen you may add products to your catalog in one of three ways.

  • Add a Single Product by entering the ISBN and click the "Add ISBN to Catalog" link.
  • Search for products to add by ISBN, title, author or publication date.
  • Copy 'n' Paste a list of ISBN's into the catalog.

    Each of these option is explained further below.

     

    1. Adding a Single Product
    2. If you know the ISBN of the product, enter the ISBN and click on "Add ISBN to 
      Catalog". If the ISBN is invalid, does not exist within the Affiliate PubEasy system, 
      or is already in the catalog, the screen is redisplayed with an error message. If the 
      ISBN is valid within the Affiliate’s PubEasy system, it will be added to the catalog 
      and a message is displayed.

       

    3. Adding Multiple Products Using "Search"
    4. To add multiple products to a Personal e-Catalog using "Search", enter your search 
      criteria and click on "Search". If there are no matching products, you will receive a 
      message to that effect.

      All matching products are displayed with an "Add to Catalog" check box and a field to 
      enter a textual description. Check the "Add to Catalog" check box and enter a description 
      for any products (optional) before clicking on "Add selected products to catalog". If the matching products are already in the catalog, they are displayed with a check in the 
      "Add to Catalog" column, without the option to enter a textual description.

      Check the "Add to Catalog" check box. You have the option to enter a description for 
      any products you add to the catalog. Then click on "Add selected products to catalog".

      From the next screen, you can perform a new search by clicking on "Search for new 
      titles". You can also change or delete textual descriptions or remove any products by checking the "Remove" check boxes before clicking on "Update catalog". Clicking the "Update catalog" link redisplays the screen with the message "Your catalog has been updated". Please note, once you remove the last product from a catalog PubEasy will 
      also remove all references to the catalog from its database.

    5. Adding Multiple Products Using "Copy ‘n’ Paste"

    To add multiple products to a Personal e-Catalog using "Copy ‘n’ Paste", click on "Copy ‘n’ 
    Paste".

     

    Type each ISBN on a separate line in the text box or copy/paste a list of ISBN's from another source. Then click on "Add to Catalog". PubEasy will search for each of the ISBN's entered 
    and display the results.

    If an ISBN is not found in the Affiliate’s PubEasy database, the message "No Records Found" 
    will be displayed after the ISBN.

    If one of the entered ISBN's is already present in the current catalog, the message "This 
    product has already been added to this catalog" will be displayed after the ISBN.

    A textual description may be added for each of the valid products before clicking on the 
    "Add to Catalog" link. Clicking on the "Add to Catalog" link will add all the valid products 
    on this page to the catalog if the "Remove" check box is not checked.

Amending a Personal e-Catalog

    1. Find the Personal e-Catalog to Amend

    To find a Personal e-Catalog, follow these steps:

  1. Click on "e-Catalogs" in the Main Menu.
  2. Click on "Create & Edit My e-Catalogs" in the subsequent menu.
  3. Enter a full or partial catalog name and click on "Find an e-Catalog". Or, leave the catalog 
    name blank and click on "Find an e-Catalog".

    If no matching catalogs are found, the screen is redisplayed with an appropriate message. 
    If a single matching catalog is found, the screen is redisplayed for the matching catalog. 
    If several matching catalogs are found, all will be displayed for you to select.

    Click on the icon next to the catalog you wish to edit.

    1. Amending My e-Catalog Information
    2. From the previous screen, you can change the name of the catalog, add, change 
      or delete the optional display date range and change the catalog type. Click on 
      "Update catalog" to confirm the changes.

    3. Amending the Contents of My e-Catalogs

    To amend the contents of a personal e-Catalog, click on "Display/Amend contents of the 
    catalog". The resulting screen allows you to remove products from the catalog, modify the 
    textual descriptions and add new products by clicking on the "Search for new titles" link 
    to navigate to the product search page.

    To remove products from a catalog select the "Remove" check box next to the product(s) 
    to be removed and click on the "Update Catalog" link. Please note, once you remove the 
    last product from a catalog PubEasy will also remove all references to the catalog from 
    its database.

     

Deleting a Personal e-Catalog

    1. Deleting a Personal e-Catalog and its Contents

    To delete a Personal e-Catalog and its contents, find the e-Catalog as described in 
    paragraph 3.1. Then click on "Delete catalog including contents".

    Click on "YES" to delete the catalog or on "NO" to cancel. The screen is redisplayed with 
    the appropriate confirmation message.

Viewing a Personal e-Catalog

    To view a My e-Catalog, follow these steps:

  1. Click on "e-Catalogs" in the Main Menu.
  2. Click on "View My e-Catalogs" in the subsequent menu. This option is available only if 
    you have created at least one e-Catalog within the Affiliate PubEasy system.

    To view the contents of a catalog select the catalog from the "Select a Personal Catalog" 
    list and click on the "Submit" button. To view multiple catalogs, hold down the "Ctrl" key 
    on your keyboard while selecting additional catalogs with your mouse. A display sequence 
    may be selected from the "Display Sequence" drop down list. This will order the products 
    within each catalog by the selected display sequence. It will not affect the order in which 
    the catalogs are displayed as these will always be displayed in alphabetical order. PubEasy 
    does not merge products from multiple catalogs to create one.

    The screen is similar to the results of a "Search & Check Availability" and allows you to 
    add products to your shopping cart.

     

Viewing a Publisher e-Catalog

    To view a publisher e-Catalog, follow these steps:

  1. Click on "e-Catalogs" in the Main Menu.
  2. Click on "View Publisher e-Catalogs" in the subsequent menu. This option is only available if 
    at least one publisher or mixed publisher catalog has been created within the Affiliate’s 
    PubEasy system.

    The resulting screen allows you to select the catalogs you wish to view. When the page is 
    loaded all publisher and mixed publisher catalogs are displayed in the "Select e-Catalog" 
    box. To view a list of the catalogs for a particular publisher/imprint, select the required publisher/imprint from the "Catalog Type" drop down list. Publishers/imprints are listed in 
    the "Catalog Type" drop down list only if they have created at least one catalog in the 
    Affiliate’s PubEasy system.

    To view the contents of a catalog, select the catalog from the "Select e-Catalogs" list and 
    click on the "Submit" button. You may select multiple catalogs by holding down the "Ctrl" 
    key on your keyboard while selecting each catalog with your mouse. A display sequence 
    may be selected from the "Display Sequence" drop down list. This will order the products 
    within each catalog by the selected display sequence. It does not affect the actual catalog 
    display order since these are always displayed in alphabetical order. PubEasy does not 
    merge products from separate catalogs into one "umbrella" catalog.

    The resulting screen is similar to the results of a "Search & Check Availability" and you 
    can add products to your shopping cart.

 

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